French-speaking Executive Assistant
Egyéb
Remote
Short Description
Our Partner is looking for new Executive Assistant colleagues from December. Your mission is to delight your clients, every day, by facilitating their success, through radical. Your role is to assist Executives in optimizing their time management by coordinating information from internal and external sources, collaborating closely together.
Description
- Calendar Invitations management (solve conflicts, alert about cancellations, and solve urgent situations)
- Meetings & Events Arrangements (Internal & External); book rooms and catering if needed
- Travel Arrangements (Travel Pre-Approval, Cross Border Travel Assessment (CBTA), Visa, Air ticket, Car Rental, Hotel Booking)
- Transportation Coordination, Security Template, International Roaming
- International assignment topics (when applicable)
- Expenses Reimbursement (CONCUR), City Bank Corporate card management
- Buy Services & Goods (Expenses Pre-Approval, BOND catalog items & other purchases)
- Medical Reimbursements (when applicable)
- Follow-ups, Filing using Box (Keep electronic/paper records ensuring information is organized, protected, and easily accessible)
- Handle and prioritize incoming and outgoing correspondence. Receiving and screening Outlook emails, slack messages, letters
- Express Mail (Fedex/DHL) and redirecting when appropriate, through the onsite contact
Requirements
- High written and verbal communication skills in French and English
- Excellent organization and time-management skills
- Capacity to manage complex time-shared agendas
- Exhibit sound judgment with the ability to prioritize and make decisions Ability to pay attention to detail
- Organization skills
- Ability to multitask
- Ability to work in an international environment
- Interpersonal skills
Offer
- Competitive Salary
- Remote working model
- Company devices
